Otto Capture
Otto extracts each document, suggests the coding from how you've handled that client before, and leaves you to review and publish to Xero.
We run our own accounting practice, and we'd never found a receipt capture tool that ticked all the boxes.
So we built one, focused on what actually matters: accurate extraction, coding that learns from how you already work, and getting documents into Xero with less manual effort.
Receipts and invoices arrive by upload or email, to an address branded to your practice.
Otto reads each document and pulls out the supplier, dates, totals, and line items.
Otto suggests the nominal code and tax rate from that client's history, and you check and adjust anything before it goes further.
Once you're happy, publish straight to Xero.
Otto looks at how you've coded that supplier for that specific client before, and suggests the same nominal code and tax rate for you to confirm. The history stays per client, so one client's coding is never mixed with another's, or with how that supplier is coded elsewhere on the system.
Otto extracts line items as standard, not as a paid extra, so the detail is there when you need it.
Each client gets its own submission address, branded to your practice rather than a generic shared inbox. Use a subdomain we host, or point your practice's own domain at it.
Prefer your own domain? Point it at Otto instead:
flower-power@receipts.topaccountant.com
Every model we use runs under a zero-data-retention policy, so your documents are not stored by the provider and are never used to train a model, and we're open about how the rest works.
Otto reads each document and proposes the detail and coding. You stay in control of what reaches Xero, reviewing and adjusting as much as you need. Behind the scenes we measure accuracy rigorously against real coding decisions, rather than asking you to take quality on trust.
Otto Capture is for any practice that handles receipts and bills in Xero, whether you're a sole practitioner or a larger firm. The features that matter, historical learning, line items, and branded submission, hold up at any size.
We're finalising pricing with our beta practices. It will be transparent and straightforward when it's published, with no hidden extras.
Otto Capture is in beta. The core workflow is in daily use, with practices joining as we work through Xero app certification. Here's what's shipped and what's next:
What's coming: requesting missing documents from your clients is next, with WhatsApp submission to follow. We'll add features here as they ship.
The beta is open to UK accounting and bookkeeping practices. If you'd like to try Otto Capture with your clients, let us know.
This is beta software. There will be edge cases we haven't seen yet, and some features will change as we learn from how practices use it.
